2 Adult and 2 Grown-up Kids - Which Option to choose?

Friends, 

We have been asked by some of our friends, who might have got married early and have children who are adults now :-), unlike several others like me, who married late!

Our guidelines are as below:

If your children are grown-up, then you may choose the options accordingly.

Depending on the age of your children and the level of comfort required, you may choose the options accordingly.

2 Adults + 1 Child -- No extra bed
2 Adults + 2 Children - One extra bed ( Rs.15500)
2 Adults + 3 Children - Two extra beds (Rs.16500)

Some people with 2 grown up children may still need 2 extra beds. these persons can choose the option of 2 Adults + 3 Children.

Please note, we still have to adjust to avoid having two separate rooms for each family. The cost is estimated on the assumption of 1 room per family of 2 or 2+2 or 2+3. People wanting separate rooms for their grown up children can choose 2 times the option of 2 adults.

Suit rooms have twin rooms like arrangement, where we may accommodate two families who may be willing to share and having appropriate number of people. Suit rooms can also be allocated to families who choose the option of 2 times 2 adults.

We feel this arrangement provides for optimal usage of all types of rooms. Any other special requirements like additional room etc can be intimated to us in advance. We will check and inform the availability and the additional cost, if any.

Please contact us with your requirements to make arrangements.

We will also discuss about this in Today's meeting at Alumni Club.

-AJB

Meeting of Organizers Saturday Jan 31, 2009

Folks,

We are planning to meet on Saturday, Jan 31, 2009 at 7 pm in the Alumni Club to review the progress and to take further steps on the 25th year Reunion.

Please do join us

AJB

Check Who are coming on JUne 27 & 28, 2009

Folks

We have set up a page to update the Registered Participants List here!

Check this out to meet your buddies.

AJB

A website for 25G84 - Guindy84 25th year Reunion

Folks ,

We have set up a website for the 25th year reunion, using the free service offered by Googlepages. We have plans to go for a full professional website shortly.

You obviously notice some quality issues, due to the constraints in the tools and services provided by Google. You may also be aware that now they have suspended working on this service. 

In the mean while, please visit this site and check out the details and give us your feedback,

http://guindy84.googlepages.com 

LAST DATE FOR REGISTRATION: FEB 10, 2009 - HURRY!!

We can not delay confirming the resort as they may not hold the rooms for us. Please co-operate with us.

- AJB

Help Document for Registering and sending Payment for the 25th year Reunion

 

Welcome to Guindy84 Alumni 25^th Year Reunion Registration Process.

Please fill in the details of your participation / Registration and Payment details here.

This online form is to help you submit details of your registration for the event, details of remittances and to ensure that the organizers track your payment receipts correctly and update the system. This would also help us generate reports to manage the event smoothly, by eliminating lots of manual follow-up. Hence, please fill this form without fail as part of the Payment remittance process. Payments are to be sent by off-line mode or wire transfer as described below. 

Briefly the programme will be as below:

27th June  2009  10:00 AM : A formal meeting at CEG with Faculty starting at 10 am., which would be followed by Lunch at Noon.

27th June  2009   02:00 PM : Moving to Ideal Beach Resorts with Family and Friends by transport

27th June  2009  05:00 PM : Evening functions, events and Cocktail and Dinner. Dropping back those who wants to return at 10:00 PM. Those who opt will stay back in the Resort.

28th  June 2009   08:00 AM : Breakfast - Informal Meeting of friends. The event will end with Lunch.

Venue: We have negotiated a deal with Ideal Beach Resorts, in ECR Chennai outskirts for the evening functions and dinner and stay on 27th and 28th June 2009.

To learn more about Ideal Beach Resorts, please visit their website at http://www.idealresort.com.

In order to accommodate different types of requirements, we have arrived at three different options. We also estimated the cost based on the number of participants from each family.

Option A  -  Attend function at College audi, Lunch, Photograph session, receive memento/souvenir  (Dinner at Resort is not included in Option A)

Option  B -  The Participants will attend the Function in the College on 27th June 2009. Shortly after Lunch, we will move to Ideal Breach Resort http://www.idealresort.com on ECR on the outskirts of Chennai and stay with the gathering till 27th Dinner at Resort and get dropped back to Chennai after dinner.                                                              

Option  C -   Participants opting Option C, will continue to stay in the Resort over night on 27th June in luxury rooms with Family and Friends, have break fast the next day morning, enjoy cozy get to-gathers during the day and stay till Lunch on 28th June 2009 and then get dropped back to Chennai on 28th June afternoon. We strongly recommend this option to one and all.

Depending on your convenience and interest, you can select one of the following.

For more details on the rates and costing estimation details, please visit http://www.tinyurl.com/budgetG84  - This spreadsheet also has some basic details about the programme. More details on the programme will be added as we go.

Contribution (Including minimum Donation of Rs.1000/= per alumni to college)

 

Options ( No of participants)à	Single	Two	2 +1	2+2	2+3
OPTION A ( Attend only the function at College)	2500	3000	3500	4000	4500
OPTION B (Party upto Dinner on 27th and get dropped back in City)	3800	5000	6100	7200	8200
Option C ( With Over night Stay on 27th night and upto Lunch on June 28th) BEST OPTION!	6800	11000	12600	15500	16500

 

For details on estimation, please check at http://www.tinyurl.com/budgetG84

 You may choose one of the following modes of Payment. Last Date for Booking Feb 10, 2009

1. Sending a crossed Cheque or Demand Draft drawn on favour of "Guindy84 Alumni Association" Drawn on a bank in Chennai

2. Sending a wire transfer to ICICI Bank Account No.

             ACCOUNT NAME:GUINDY84 ALUMNI ASSOCIATION

             BRANCH:CHENNAI BRANCH,,CHENNAI-18

             ACCOUNT NUMBER:000101220147.

favouring "Guindy84 Alumni Association" towards 25th Year Reunion.

For details on wire transfer, please check at ICICI Bank site  here http://www.icicibank.com/pfsuser/icicibank/ibank-nri/nrinewversion/list_wiretransfer.htm

If you are sending remittance in foreign currency, please calculate the value based on the rate on the date of remittance.

3. You may also remit the amount to the ICICI Bank account through online transfer from ICICI Bank or Other Indian banks which provide such Online transfer facilities.

4. Finally for some reason, if you want to remit cash, you have to reach Murugesan at +91 98410 52473 / Office Tel. : 91-44-2254 2950, 91-44-4204 5251 and fix with him to deliver cash. Please avoid cash remittance.

5. You can mail the Cheque or DD to this following address

                    Mr. A. Murugesan,

                    C/O  APPLIED DATA SYSTEMS LTD

                    Type - II, Unit 7, Hertz Avenue,

                    Dr.V.S.I. Estate, Thiruvanmiyur,

                    Chennai - 600 041. INDIA.

6. Payments may be sent in multiple installments. Each time, when you send a payment, please enter the details in this Form and submit, to enable us track the payment receipts.

7. When you enter for the first time, you will not have a registration number. However, we will send you a registration number as soon as you complete the first registration. In subsequent submissions, please use this registration number when you submit the details for payment.

8. As soon as we receive the payment, we will send an acknowledgment by email.

If you have any doubt or need any clarification or assistance, please send a mail to ajbalaATgmail.com or adsATadsvoicce.com or guindy84ATyahoogroups.com    Or call the following at people for clarification or assistance; please note, during working hours, you may have to check their convenience.

 Murugesan A at +91 98410 52473

Nagarajan K  at +91 9962052013

Sridhar K  at +91 9841071558

Saravanan at +91 9444777007

Siddharth Sahi at +91 9381006536

Rajeshwar at +91 98407 20690

Kalaivannan +91 9444008500

A J B at +91 9282441671

You may also please update your address and contact details here in this Website http://www.tinyurl.com/contactsG84 , if you have not done so far.

We also request you to spread this message to our other friends and encourage them to register and take part in this very important event of our life.

Please note the following quick links for more details

Updating contacts http://www.tinyurl.com/contactsG84  Help document: http://tinyurl.com/helpdocG84   

Registration and Payment Data submission http://www.tinyurl.com/regformG84

Budget estimation details http://www.tinyurl.com/budgetG84

Ideal Beach Resort http://www.idealresort.com  

Thanking you and looking forward to your family,

Organizing Volunteers - 25G84 - The 25th Year Reunion

Minutes of the Second Meeting on 25G84 – Reunion - Dates Finalized: 27 & 28 June 2009.

Minutes of the Second Meeting on 25G84 – Reunion - Dates Finalized:  27 & 28 June 2009.

 

Summary & Bullet Points

Dates Finalized:  27 & 28 June 2009.

-          Based on the email conversation and the discussions in the meeting, it was felt the following should be the criteria for organizing and moving forward

o   Participation should be maximized

o   Cost of Participation is to be reduced without compromising quality. Smart negotiations will be done with service providers to get best value for money.

o   We will tap in to voluntary contributions from our own members and try for sponsorships if possible, to cover additional expenses.

o   There should not any entry bearer due to cost of participation and the option to take part must be flexible in different segments of the event.

o   Cost estimation and Event details would be evolved after finding out more details on costs on possible event details and Hotel to be booked

o   The System will be transparent, so that all suggestions are examined for feasibility and decisions taken on the basis of the above criteria. After the decision is taken, we would implement the same, even though all of us may not agree on certain points.

o   We should also use the experience of the previous batches to make sure, we do not repeat the same mistake. However, we should consider innovative ideas.

 

Decisions Taken

1.       27 & 28 of June 2009 is fixed as the Event Date. No alternation on these will be made. These dates are fixed favoring people from abroad to join us without much difficulty.

2.       First Day event will be at College, till lunch time. (Details will be worked on)

3.       We will have party and event on the first day, from late afternoon till night in a resort with all the people taking part in this event.

4.       Those who want to stay at Resort will continue that night

5.       Others will be dropped back in Chennai City by arranging transport.

6.       We may engage an event management company.

7.       This weekend a list of about 10 Resorts of different types will be reviewed by a team for rates and facilities. We may not be able to accommodate all the families in one resort and hence, we may try to arrange in 2 or 3 Resorts nearby. Functions may be held in one resort and people will be transported to the place of stay or back to Chennai, depending on their choice.

8.       A flat amount of contribution will be fixed per family. However, people are requested to pay voluntary contribution to cover additional cost. This will help manage the event without increasing the entry cost. Further at the moment accurate estimate may not be easy.

9.       The existing account opened and managed by Murugesan, Siddharth Sahi and Rajeshwar as Signatories with ICICI Bank will be continued to be used for this event also.

10.   The last date for confirmation and advance payment of Rs.5,000/= will have to be paid by Feb 15, 2009.  The balance amount to be paid will be announced after the estimation is completed by next week (say Jan 15, 2009).

11.   The details of accounts remittance will be mailed to all and will be made available in some Website.

12.   Members can continue to post their suggestions in emails as well as in the Web Contacts update form

13.   A core team of organizing committee will be constituted in the next meeting. However, all are welcome to contribute for organizing effort.

  

 

The following of our friends attended this meeting at Alumni Club

1.       Balamurugan

2.       Kalaivannan

3.       Muruganandam

4.       Murugesan

5.       Nagarajan

6.       Raghunathan

7.       Rajeshwar

8.       Saravanan

9.       Sayee Sundar

10.   Siddharth Sahi

11.   Sridhar K

12.   Suresh (Civil/IIT)

13.   Vetrivel

14.   AJB

 

-          We also talked to Manick, Mani ( Mech Tgd), Soundrapandian,Natarajan (City) over phone during the meeting. PC Prakash was there in the club at the time of the meeting and met us all.

 

We look forward to your feedback

 

-          For an On behalf of Organizing Volunteers of 25G84

-          A J B